Write brief note on project planning and scoping.
Answer:
A project life cycle is as show below:
The purpose of project planning and scoping is to first identify the areas of the project work and the forces affecting the project and then to define the boundaries of the project. In addition, the scoping has to be explicitly stated on the line of the project objectives. It also has to implicitly provide directions to the project.
The planning and scoping should be such that the project manager is able to assess every stage of the project and also enabling the assessment of the quality of the deliverable of the project at every stage.
1. Identifying the various parametric forces relevant to the project and its stages
2. Enabling the team members to work on tools to
keep track of the stages and thereby proceed in the planned manner.
3. Avoiding areas of problems which may affect the progress of the project
4. Eliminating the factors responsible for inducing the problems
5. Analysing the financial implications and cost factor at various stages of the project
6. Understanding and developing the various designs required at various stages of the project
7. Identifying the key areas to be included in the scope through various meetings, discussion, and interviews with the clients
8. Providing a base and track to enable alignment of project with the organisation and its business objectives
9. Finding out the dimensions applicable to the project and also the ones not applicable to the project
10. Listing out all the limitations, boundary values and constraints in the project
11. Understanding the assumptions made in defining the scope
2. Validating them against the project objective
3. Identifying the criteria such as quality objectives and quantitative requirements for assessing the success of both the final product and the process used to create it
4. Identifying the framework of the solution
5. Preparing a template of the frame work of solution to illustrate the project feasibility
6. Preparing relevant charts to demonstrate the techniques of executing the project and its different stages
7. Preparing a proper project schema of achieving the defined business requirements for the project
8. Identifying training requirement
9. Making a list of the training program necessary for the personnel working on the project
10. Preparing a training plan and a training calendar
11. Assessing the capabilities and skills of all those identified as part of the project organisation
2. Updating the project schedule to accommodate scheduled training activities
3. Identifying the needs for review and reviewing the project scope
4. Reviewing a project with respect to its stages and progress by preparing a plan for the review, fixing an agenda to review the project progress and keeping the reports ready for discussion about stage performance.
5. Reviewing the project scope, the objective statement, the non conformances in the project stages and identifying the need to use the project plan
6. Preparing a proper project plan indicating all the requirements from start to finish of the project and also at every stage of the project
7. Preparing a checklist of items to be monitored and controlled during the course of execution of the project
2. Control the project from deviating and also monitor the performance.
3. Project tracking and reporting -what reporting structure and frequency will be followed at various stages.
4. Identifying the preventive and corrective steps to be taken in case of any variance
5. Performing root cause analysis for all problems encountered.
- Formulating and modelling
- Planning
- Control
- Execution
- Monitoring
- Completion and review
The purpose of project planning and scoping is to first identify the areas of the project work and the forces affecting the project and then to define the boundaries of the project. In addition, the scoping has to be explicitly stated on the line of the project objectives. It also has to implicitly provide directions to the project.
The planning and scoping should be such that the project manager is able to assess every stage of the project and also enabling the assessment of the quality of the deliverable of the project at every stage.
Steps involved in project scoping:
1. Identifying the various parametric forces relevant to the project and its stages
2. Enabling the team members to work on tools to
keep track of the stages and thereby proceed in the planned manner.
3. Avoiding areas of problems which may affect the progress of the project
4. Eliminating the factors responsible for inducing the problems
5. Analysing the financial implications and cost factor at various stages of the project
6. Understanding and developing the various designs required at various stages of the project
7. Identifying the key areas to be included in the scope through various meetings, discussion, and interviews with the clients
8. Providing a base and track to enable alignment of project with the organisation and its business objectives
9. Finding out the dimensions applicable to the project and also the ones not applicable to the project
10. Listing out all the limitations, boundary values and constraints in the project
11. Understanding the assumptions made in defining the scope
Project planning starts after completion of project scoping and it involves:
Identification Process -> Review process > Analysis ProcessA) Some steps involved in the identification process are–
1. Identifying initial requirements2. Validating them against the project objective
3. Identifying the criteria such as quality objectives and quantitative requirements for assessing the success of both the final product and the process used to create it
4. Identifying the framework of the solution
5. Preparing a template of the frame work of solution to illustrate the project feasibility
6. Preparing relevant charts to demonstrate the techniques of executing the project and its different stages
7. Preparing a proper project schema of achieving the defined business requirements for the project
8. Identifying training requirement
9. Making a list of the training program necessary for the personnel working on the project
10. Preparing a training plan and a training calendar
11. Assessing the capabilities and skills of all those identified as part of the project organisation
b) Some steps involved in the review Process –
1. Establishing a training plan to acquaint the project team members with the methodologies, technologies and business areas under study2. Updating the project schedule to accommodate scheduled training activities
3. Identifying the needs for review and reviewing the project scope
4. Reviewing a project with respect to its stages and progress by preparing a plan for the review, fixing an agenda to review the project progress and keeping the reports ready for discussion about stage performance.
5. Reviewing the project scope, the objective statement, the non conformances in the project stages and identifying the need to use the project plan
6. Preparing a proper project plan indicating all the requirements from start to finish of the project and also at every stage of the project
7. Preparing a checklist of items to be monitored and controlled during the course of execution of the project
c) Steps involved in analysis process –
1. Comparing the actual project stage details the initial plan.2. Control the project from deviating and also monitor the performance.
3. Project tracking and reporting -what reporting structure and frequency will be followed at various stages.
4. Identifying the preventive and corrective steps to be taken in case of any variance
5. Performing root cause analysis for all problems encountered.
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